Without Google G Suite, it is still possible to integrate your business calendar and appointments within your private Google Account.

Requirements:

• Google Account
• Microsoft Outlook

Microsoft Outlook (part of Microsoft Office)

Create an additional Calendar to your normal Outlook Calendar and give it the name of your business. Create an additional Calendar in your Google Account and give it the name of your business.

Install gSyncit

gSyncit is an Outlook plugin that enables the syncing of Outlook calendars, contacts, notes, and tasks with your Google account.

The installation of gSyncit makes sure that whatever is added or changed for an appointment or a contact is also reflected across all Google connected devices and applications. This then updates your Outlook, your mobile device (phone and /or tablet) and your Google account on the Web.

(gSyncit also works with other popular online accounts too).

Purchase and Install gSyncIt. gSyncit cost $19.99.

(Around every second year, a full version upgrade cost $12.99.)

In the gSyncit settings, Google Sync, Calendar Sync, setup gSyncit to synchronise

1. your personal calendar
2. your business calendar

I suggest you also setup to synchronise Contacts in Contact Sync.

Lastly, in Application Settings, Sync Options, tick Enable automatic synchronization.

How to create a new calendar appointment with attendees

It is useful for your attendees to accept appointments you make and have these appointments automatically added to their calendar. This ensures that you both have the same information about the subject, date, time and location of the appointment.

In Outlook, go to your business calendar

Create an event as normal

Click Invite Attendees

This will add a To… field where you can type email addresses of the attendees.

Enter Subject, Location Start and End time (including the dates) and enter some details in the appointment body.

Note: The subject and appointment details will also appear for the attendees, so make it relevant for them.

Click Send

The following warning message will appear

Click Yes

A notification is received when an attendee accepts an appointment:

In your Outlook Calendar the meeting will have a note at the top: No responses have been received for this meeting. This follows the warning received previously about responses not being tallied.

Rest assured you still have the notification message in your Inbox that the meeting has been accepted.

Would you like us to set this up for you?

Please submit an installation service request or a support request and we’ll get back to you to arrange an on-line / desktop sharing consultation. We estimate the setup procedure would take us just half an hour.